Become an Approved Vendor

Vendor and Contractor Onboarding

Eastern Properties Group works with qualified maintenance, repair, trade, inspection, and service vendors across our markets. If you are interested in working with EPG, complete the vendor intake form below and submit your information for review.

Submitting this form does not authorize any work. Eastern Properties Group authorizes work only through approved written communications such as work orders, purchase orders, or written dispatch from EPG.

WHAT WE REQUIRE

Requirements Before Vendor Approval

Before a vendor can be approved to perform work for Eastern Properties Group, we generally require the following. Please note that submitting this form does not guarantee approval, work orders, or vendor status.

Valid trade licenses, permits, or certifications where required
Agreement to EPG vendor and contractor terms and onboarding requirements
Service area, trade, responsiveness, and operational details for EPG team review
EPG may request additional information or clarifications before completing onboarding

THE PROCESS

How Vendor Onboarding Works

01

Submit Your Information

Complete the vendor intake form below with your business, trade, and compliance details.

02

Team Review

Our team reviews your trade, service area, business profile, and submitted documents.

03

Verification

We verify required compliance documents and may reach out for additional details or clarifications.

04

Approval Decision

If approved, your company is added to EPG approved vendor records for future dispatch consideration.

05

Work Authorization

EPG will separately authorize any actual work in writing. No work is authorized through this form.

IMPORTANT NOTICE

How EPG Authorizes Work

Eastern Properties Group authorizes work only through approved written communications such as work orders, approved estimates, purchase orders, email, text, or other written dispatch communications from EPG.

Vendors must not perform extra, changed, or additional work unless EPG approves it in writing.

Vendors are expected to perform all work in a professional, timely, safe, competent, and workmanlike manner.

Vendors must comply with all applicable laws, licensing requirements, and insurance requirements.

VENDOR APPLICATION

Submit Your Vendor Information

Fill out the form below to apply for vendor status with EPG. All required fields must be completed. Our team will review your submission and follow up regarding next steps.

Business Information

Legal Business Name or Contractor Name

DBA or Trade Name

Primary Contact Full Name

Primary Contact Title or Role

Business Email Address

Business Phone Number

Best Dispatch or Emergency Contact Number

Website or URL

Business Address Street

Business Address City

Business Address State

Business Address ZIP

Service Profile

Primary Trade or Category

Secondary Services or Trades Offered

Detailed Services Offered

Service Area Cities or Counties Served

Coverage Market

Years in Business

Crew Size or Number of Technicians

Availability and Operations

Hours of Operation

After-Hours Service Offered

Emergency Work Offered

Weekend Availability

Holiday Availability

Typical Response Time

Preferred Contact Method

Do You Work in Occupied Units

Do You Perform Turnover or Make-Ready Work

Can You Provide Before and After Photos

Pricing and Commercial

Compliance and Insurance

W-9 Upload

Certificate of Insurance COI Upload

Workers Compensation Documentation Upload

License or Certification Upload

License Number(s)

License State or Authority

Insurance Expiration Date(s)

Can You Name EPG as Additional Insured

Auto Liability Insurance Confirmed

Lead-Safe or RRP Certified for Pre-1978 Work

Agreement and Contract Information

Contract Signatory Full Name

Contract Signatory Title

Signatory Email

Business Entity Type

Do You Intend to Use Subcontractors

Remit-to or Accounts Payable Email

Remit-to Address

References and Additional Information

Acknowledgments

Privacy Consent

I consent to Eastern Properties Group collecting and storing the information submitted in this form for vendor onboarding and review purposes.

Submission Authorization

I understand that submitting this form does not authorize any work, guarantee vendor approval, or establish a vendor relationship with EPG.

Written Authorization

I understand that all work must be authorized by EPG in writing through a work order, purchase order, or other approved written communication.

No Extra Work

I understand that no extra, changed, or additional work may be performed without prior written approval from EPG.

Our team will review your submission and follow up within 2 to 3 business days. Submission does not guarantee approval or work orders.

What Happens After You Apply

Our team reviews your application and submitted documents
We may reach out for additional information or clarification
If approved, your company is added to our active vendor records
EPG will contact you when dispatch opportunities arise in your trade and service area

Required Documents

Please have the following ready before submitting:

Current W-9
Certificate of Insurance (COI)
Workers compensation documentation where applicable
Trade licenses or certifications where required
Pricing sheet or rate card (recommended)

Questions?

If you have questions about the vendor onboarding process, feel free to reach out to our team.

FAQ

Frequently Asked Questions

Does submitting this form mean I am approved to do work for EPG?

No. Submitting this form begins the review process only. EPG must separately approve your company before any work is dispatched. Approval is not guaranteed.

How does EPG authorize work?

EPG authorizes work only through approved written communications such as work orders, approved estimates, purchase orders, or written dispatch from our team. No work should begin without written authorization from EPG.

What documents do I need to submit?

At minimum you will need a current W-9 and a current certificate of insurance. Workers compensation documentation and trade licenses are required where applicable. A pricing sheet or rate card is recommended.

Can I perform extra or additional work beyond what was authorized?

No. Vendors must not perform extra, changed, or additional work unless EPG approves it in writing. EPG has no obligation to pay for unauthorized work.

How long does the review process take?

Our team typically follows up within 2 to 3 business days of receiving a complete submission. We may reach out for additional information if needed.

What areas does EPG currently serve?

EPG currently operates in Allegany County and Baltimore County markets in Maryland. Please indicate your service area in the form so we can match you to the right dispatch opportunities.

Can I apply if I use subcontractors?

Yes, but you must disclose this in the form. Subcontractor use is subject to EPG review and approval under our vendor agreement terms.

Ready to Apply?

Complete the vendor intake form above and our team will review your application. We look forward to potentially working with your company.